Attention: All New Jersey Insurance & Healthcare Professionals

encrypted email communicationDid you know? All Emails In Your Insurance firm must be encrypted.

If you are a health insurance carrier operating in New Jersey, then you need to be ready to comply with N.J. Senate Bill No. 562. This new law requires that as of August 1, 2015, all health insurance carriers that issue health benefits will be required to encrypt personal information.

Although HIPAA (Health Insurance Portability and Accountability Act) already has many compliance regulations in effect that address patient confidentiality, New Jersey is the second state other than Massachusetts to explicitly impose encryption requirements as law.

This is a growing trend and is likely to eventually spread to other states in the not so distant future.

The Federal Department of Health and Human Services (HHS) is also ramping up their treatment of treating the need for personal information to be encrypted as part of their overall enforcement actions. The approach taken by HIPAA and the HHS would suggest that even if you operate in other states, it would be a wise move to approach your IT company to encrypt all personal information now rather than wait.

Encryption of email and other vital patient and personal information provides a higher level of protection from potential cyber breaches and ensures a higher level of security for your company.

The New Jersey encryption laws contain several particular elements that are worth mentioning because the law applies to a broad range of end user computer systems. This includes both desktops and laptops, along with mobile devices such as tablets and any form of removable media.

The personal information that is required to be encrypted include the person’s first name or initial, last name if linked with a Social Security number, state identification card or driver’s license number, their home address and applicable health information.

Fines for failing to comply with this new law are quite steep and can range from $10,000 for a first offence and up to $20,000 for subsequent offences. The law comes into effect very soon so if you’re operating in New Jersey, you better act fast.

OffSite IT understands email encryption and can help you with other encryption solutions so contact us today at (866) 828--6674 or send us an email: for all your encryption requirements for your business.


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